After a job interview, a good thank you letter can keep the employer’s attention on YOU as the likely person to hire. Here are a few key things to know about when and how to write your thank you letters.
When to Write a Thank You Letter
Right after your job interview, write a thank you letter to the interviewer. Don’t wait. Do it as soon as you get back to your computer after the interview. Ask a friend to proofread your letter and then send it to the interviewer — by the end of the SAME DAY as your job interview.
Again, don’t wait to send your letter. A prompt thank you letter is much more effective than one that arrives one or two days later.
Guideline for Writing a Thank You Letter
It’s not hard to write a good thank you letter. Just follow these points and you check out the sample thank you letter below.
1. In the first paragraph, thank the interviewer (or express your appreciation) for the chance to meet with her to discuss the job (use the term “meeting” rather than “interview” if it seems appropriate). Mention your positive impressions of the company.
2. In the second paragraph, offer some new information or additional reason for the employer to be interested in you for that job — perhaps a “goodie” that you didn’t mention in the interview. (You might even link this new information to a problem or opportunity the company is facing.) Repeat the job title you are applying for, and show more interest in it.
3. In the last paragraph, let the employer know (graciously) that you expect to hear from them again and “plant” the idea in her mind of a phone call to you. Make it clear you’re willing to come in and discuss the job further, if necessary.
Sample Thank You Letter After the Job Interview
Here’s a sample thank you letter to show how our guidelines look in practice.
Dear Ms. Bosserio,
I enjoyed meeting with you and the brief tour of Widget Corporation. The high level of creative energy among your staff, as well as their personal pride in the company’s products, was obvious and very gratifying to see.
In addition to the information I shared with you in our meeting, I thought of another project I worked on that reflects the kind of contribution I could make as a member of Widget’s product development team. The details of that project (the proposal and the final report, both of which I authored) are enclosed for your review.
As soon as you’re through interviewing the other candidates, I’d appreciate hearing from you, and of course I’d be pleased to meet with you again, if necessary, on fairly short notice. I can be reached at home in the evening as well as at my office during the day.
(987) 555-3210 (h)
(987) 555-2106 (w)